Research is critical to our accreditation as a medical school, and we value our faculty and partners that dedicate their time to crafting proposals and designing competitive applications. The Pre-Award Office at the John A. Burns School of Medicine provides administrative assistance for faculty and staff at the pre-award stage in the grant proposal process, especially for departments without critical administrative support or expertise. The office works in close collaboration with the Dean’s Office, the Office of Central Fiscal and Human Resources, and the Office of Research Services (ORS). The ORS retains responsibility for policy interpretation and institutional signatory authorization on all outgoing proposals. The JABSOM Pre-Award Office is established to facilitate the grants preparation and submittal process. Assistance may include: myGRANT preparation, myGRANT review, budget development, assembly of proposal packages, and other requests as staff and resources permit. The Pre-Award Office further facilitates designing and administering effective procedures that help navigate the proposal submission process for its faculty and staff.
Click HERE to submit a Pre-Award Request Ticket.
Tickets will be managed on a first-come, first-served basis. Requests received past the Pre-Award Assistance date (refer to the Grant Proposal Date Calculator above) may not be accommodated.
For inquiries, email JABSOM-PREAWARD@lists.hawaii.edu
Please indicate whether you have submitted a Pre-Award Request Ticket and include the myGRANT doc #, if applicable.
** NIH Common Forms for Biographical Sketch and Current and Pending (Other) Support **
Effective May 25, 2026: Common Forms for Biographical Sketch and Current and Pending (Other) Support and NIH Biographical Sketch Supplement forms must be used.
See notice NOT-OD-26-018 (original notice) and NOT-OD-26-033 (adjusted timeline notice).
Pre-Award Guides:
Getting started: Linking eRA ORCID SciENcv
Confirming your linked accounts: Confirm Linked eRA ORCID SciENcv
NIH Biographical Sketch Common Guide (March 2026): Biographical Sketch Common Form
NIH Other and Pending Support Guide: NIH Common Form Pending and Other Support
Important points to note:
Diana Nettleton
ABP, CMB, FMCH, MED, NHH, TMMMP
Pre-Award Specialist
Office of Research Services, University of Hawaiʻi
2440 Campus Road, Box 368, Honolulu, HI 96822-2234
808-956-4057
dianacn@hawaii.edu
Keith Kardash
GERIATRIC MED, OBGYN, PEDS, PSY, QHS, SURG
Pre-Award Specialist
Office of Research Services, University of Hawaiʻi
2440 Campus Road, Box 368, Honolulu, HI 96822-2234
808-956-8339
kardash@hawaii.edu
Scott Villard
ADAA, CSD
Contracts & Grants Specialist
Office of Research Services, University of Hawaiʻi
2440 Campus Road, Box 368, Honolulu, HI 96822-2234
808-956-8431
villard@hawaii.edu
