If your proposal includes a collaborating investigator from another institution who will receive funds, a formal subaward/consortium agreement must be established between UH and your collaborator’s institution. The following items are needed:
- Download the Subrecipient Letter of Intent from the ORS Forms webpage
- Ask your collaborator to work with his/her institutional officials to complete and sign the form.
- Work with your collaborator to define the scope of his/her work, and to provide you with a budget, justification and their institution’s F&A Rate Agreement.
- Finally, compile the signed Subrecipient Letter of Intent, Scope of Work, Budget, Budget Justification, and F&A Rate Agreement into a single pdf and upload it as an internal attachment in myGRANT.
Subaward to foreign organizations
Awards to domestic organizations with a foreign or international consortium participant may include 8 percent of modified total direct costs, exclusive of tuition and related fees, direct expenditures for equipment, and subawards in excess of $25,000. The policy can be found here.
Subaward budget and justification in ASSIST
For proposals using the PHS Modular Budget Form, do not use the R&R Subaward Budget Attachment. Enter consortium F&A costs in the box labeled “Consortium Indirect (F&A)”. The Consortium Justification should be uploaded in the Budget Justification section.
For proposals using the R&R Budget Form, complete and upload the consortium’s R&R Budget found here, along with the Budget Justification in the appropriate section. Be sure to check the radio button for Budget Type: Subaward/Consortium.
Inputting subaward information in myGRANT
Basics tab: check the box for ‘Subawards’ on the Sponsor and Program Information Tab
Key Personnel tab: this is only for UH employees; do not include Consortium PIs
Attachments tab: upload the pdf of the compiled subaward documents (signed Subrecipient Letter of Intent, Scope of Work, Budget, Budget Justification, and F&A Rate Agreement) as an internal attachment