Policies, Procedures & Compliance

Organized here are the policies, procedures and guidelines available to assist JABSOM students,researchers, faculty and administrators in doing the business of the University of Hawaiʻi (UH) John A. Burns School of Medicine (JABSOM) in ways that are effective, consistent and compliant with university policies. These resources also apply to members of the general public pursuing business with JABSOM.

Click on the links below to jump to sections.

• Emergency Response
• Environmental Health & Safety
• Faculty
• Faculty Practice Plan – University Health Partners of Hawaiʻi
• Governance
• Graduate Students
• Human Resources
• HIPAA Privacy and Security
• Information Technology, Computers and Internet
• News and Media
• Purchasing; Cash & Credit Operations, Accounts Payable
• Research
• Students
• Space and Facilities

EMERGENCY RESPONSE

• JABSOM Emergency Response Website
• Emergency Phone Numbers
  • JABSOM Kakaʻako Medical Education Building (MEB) Security – 808-692-0911
  • JABSOM Kakaʻako Biosciences Building (BSB) Security – 808-692-1911
  • Police / Fire / Ambulance – CALL 911
• University of Hawaiʻi at Manoa Emergency Information

Environmental Health & Safety

• UH Manoa EHSO Website

Faculty & Staff

• Campus Security
• UH Equal Employment Opportunity (EEO) and Affirmative Action Office
  • Anti-discrimination
  • Complaint Procedures
  • Sexual Harassment
  • Sexual Assault
  • Disability Access
  • Recruitment & Hiring
  • Veterans Policies
• JABSOM Faculty Senate
• Manoa Faculty Senate
• JABSOM Institutional Diversity Policy (PDF)
• JABSOM Faculty Handbook
• JABSOM Faculty Development Program
• JABSOM Facilities Management & Planning Office (see JABSOM Space and Facilities)
• Policy on Interactions with Industry (PDF)
• JABSOM Title IX, Gender Equity, Sexual Harassment, and Non-discrimination
  • UH Manoa Office of Title IX
  • UH Manoa Title IX Policies and Procedures
• UH System Office of Human Resources
  • Benefits & Leaves

Faculty Practice Plan/University Health Partners of Hawaiʻi

The University Health Partners of Hawaiʻi (formerly UCERA) is the faculty practice organization created to support the clinical, academic, and research activities of the faculty of JABSOM. It is a separate non-profit corporation that exists to support JABSOM. Its Board of Directors consists of the Dean of the School of Medicine, the Vice Dean, the Department Chairpersons of JABSOM clinical departments, at-large faculty members, and community representatives, including hospital representatives.

For polices and procedures regarding the faculty practice organization please contact UCERA or visit there website https://uhphawaii.org/

University Health Partners of Hawai’i
677 Ala Moana Blvd., Suite 1001

Honolulu, HI 96813

Phone: (808) 469-4900

Fax: (808) 536-7315

Hours of Operation
Monday – Friday, 8:00 a.m. to 5:00 p.m.

Governance

• Bylaws of the John A. Burns School of Medicine (PDF)
• JABSOM Organizational Chart 2021 (pending)
• JABSOM Organizational Chart
• JABSOM Institutional Diversity Policy (PDF)
• JABSOM Office of Fiscal & Administrative Affairs
• Manoa Policies, Procedures and Guidelines
• JABSOM Title IX, Gender Equity, Sexual Harassment, and Non-discrimination
  • UH Manoa Office of Title IX
  • UH Manoa Title IX Policies and Procedures
• UH Systemwide Policies and Procedures Information System
  • Board of Regent Policies
  • Executive Policies
  • Administrative Procedures

Graduate and Professional Students

• JABSOM Graduate Medical Education (GME) Webpage
  • GME Policies
• Hawaiʻi Residency Programs
• Mānoa Office of Graduate Education
  (Non-medical Programs)
• Mānoa Student Affairs Policies and Procedures
• JABSOM Title IX, Gender Equity, Sexual Harassment, and Non-discrimination
  • UH Manoa Office of Title IX
  • UH Manoa Title IX Policies and Procedures

Human Resources

• Faculty and Scholar Immigration Services
• JABSOM Title IX, Gender Equity, Sexual Harassment, and Non-discrimination
  • UH Manoa Office of Title IX
  • UH Manoa Title IX Policies and Procedures
• UH Equal Employment Opportunity (EEO) and Affirmative Action Office
  • Anti-discrimination
  • Complaint Procedures
  • Sexual Harassment
  • Sexual Assault
  • Disability Access
  • Recruitment & Hiring
  • Veterans Policies
• UH System Office of Human Resources
  • PeopleSoft
  • Payroll Department
  • Employee Resources
  • Supervisor Resources
  • New Hire Resources
• UH System Office of Human Resources – Employee Login
  • Employee Benefits & Leaves
  • Professional Development
• University of Hawaiʻi Professional Assembly (UHPA)
  • UHPA Faculty Contract
• UH Board of Regents Policies
• UH Board of Regents Policies Chapter 9 Personnel

HIPAA Privacy and Security

• JABSOM HIPAA Privacy and Security
• Health Information Privacy and Security Policy
• Health Information Privacy and Security Online Training
• JABSOM HIPAA Training

Information Technology, Computers and Internet

• JABSOM Technical Support
  Monday – Friday, 7:30 a.m. to 4:30 p.m.
  Phone: 808.692.1111
  Email: (Technical support) jabsom-helpdesk@lists.hawaii.edu
  Email: (Web support) jabsom-web@lists.hawaii.edu
  Web: oit.jabsom.hawaii.edu

• UH Information Technology Services (ITS) Website
• UH ITS Policies
• EP 2.210 – Use and Management of Information Technology Resources Policy
• EP 2.214 – Institutional Data Classification Categories and Information Security Guidelines
• Username, technology resources, support & documentation
• UH ITS Helpdesk
• Information Security at University of Hawaiʻi
• UH Hosted Website Services
• UH Office of Innovation and Commercialization

Purchasing, Cash & Credit Operations, Accounts Payable

• JABSOM Office of Fiscal & Administrative Affairs
• UH Office of Procurement and Real Property Management
• UH Purchasing Card
• The Research Corporation of the University of Hawaiʻi

Research

• UH Office of Research Services
  • UH Policies
• UH Manoa Office of Research Compliance
  • University of Hawaiʻi Dual Use of Concern
  • Dual Use of Concern Federal Regulations
  • Research Integrity Federal Policies
  • Federal Research Misconduct Policy
  • UH Conflict of Interest Policies

Students

• JABSOM MD Program Policies
  • Academic Appeals Policy, Nov 2020 (PDF)
  • Access to Admissions Information Policy, Nov 2022 (PDF)
  • Admissions Policy for Medical Students: Dual Degree (MD/Graduate and Professional) Students, Oct 2022 (PDF)
  • Advanced Standing Admissions Policy for Medical Students, Nov 2022 (PDF)
  • Assessment of Medical Student Performance Policy, Sep 2022 (PDF)
  • Clinical Supervision Policy, Jul 2021 (PDF)
  • Essential Functions Required of MD Student, Mar 2022 (PDF)
  • Evaluation, Remediation and Review Committee Operational Guidelines, Oct 2020 (PDF)
  • Excused Absences to Access Health Care, May 2022 (PDF)
  • Guidelines to Request an Alternative Site Assignment, Dec 2022 (PDF)
  • Health Guidelines and Requirements for Medical Students Policy, Nov 2022 (PDF)
  • Information Systems, Policies & Procedures (Board of Regents)
  • JABSOM Guidelines for Appropriate Appearance and Attire, Sep 2020 (PDF)
  • Late To or Absence from a Required Session, Aug 2021 (PDF)
  • Long Term Leave of Absence Policy, Mar 2022 (PDF)
  • Medical Student Mistreatment Guidelines & Procedures (PDF, 2021Sep15 Contact Update)
    • Student mistreatment video for residents
    • Student mistreatment video for faculty
  • Non-participation in Health Care of Students, Nov 2022 (PDF)
  • Policy Regarding Turning in Required Documents, Jul 2021 (PDF)
  • Preclerkship Examination Conduct Rules, Sep 2021
  • Self Directed Learning and Protected Study Time Policy, 2020 (PDF)
  • Social Networking & Policy Guidelines, Nov 2020 (PDF)
  • Statement on Student Workload, 2020 (PDF)
• JABSOM Title IX, Gender Equity, Sexual Harassment, and Non-discrimination
  • UH Mānoa Office of Title IX
  • UH Mānoa Title IX Policies and Procedures
• UH Mānoa Student Affairs Policies and Procedures
• UH Mānoa Student Conduct Code
• UH Manoa Department of Public Safety
• UH Mānoa International Student Services
• UH Manoa Records & Registration
  • Email (UH Account)
  • Family Educational Rights and Privacy Act (FERPA)
  • Student Conduct Code & Academic Grievance Procedures
  • UH Manoa Equal Opportunity/Affirmative Action Policy Statement
  • UH Manoa Graduation and Persistence Rates
  • UH Manoa Tuition, Fees & Payment
    • Course Fees
    • Education Tax Credits
    • Payment Options
    • Payment Deadlines (Academic Calendar)
    • Refunds
    • Tuition & Fees
• UH Board of Regents Policies
  • UH Board of Regents Policies Chapter 7 Student Affairs
• UH Board of Regents Policies Chapter 6 Tuition, Financial Assistance, and Fees

News and Media

Interim Communications Director, Deborah Dimaya

Contact: dmanog@hawaii.edu

• UH Med Now (JABSOM news)
• UH Systemwide News
• JABSOM Logos
• UH Graphics Standards
• UH Hosted Website Services

JABSOM Facilities

• JABSOM Facilities Management & Planning Office
  • JABSOM Personnel Access Request Form (Updated June 21, 2018, PDF)
  • Ancillary Locker Room Access Form (Updated Oct. 17, 2017, PDF)
  • Surfboard Rack Use Form (Updated Mar. 15, 2016, PDF)
  • Work Request Submit
  • Freezer-Request-Form (Download PDF form to use)
  • Vehicle Use Form (Requires UH Login)
  • Parking Rules 2016 (PDF)
  • Guest Parking 2016 (PDF)
• JABSOM Emergency Response Plan
• JABSOM Skateboard, Bicycle, and Surfboard Policy
• Smoking Policy at Kakaʻako

Space Request, Reassignment & Relocation Process

• Space Request, Reassignment & Relocation Process
  • JABSOM Research Space Utilization Procedure
  • JABSOM Space Request Form
  • JABSOM Space Committee Open Forum Agenda and Meeting Minutes

  Kakaʻako Campus Events

• Internal JABSOM Event Request Form (PDF)
• External Reservation Request Form for JABSOM Facilities (PDF)
• UH Manoa Alcohol Use Policy